Staff Guide: Module level staff

Introduction

At the module level, staff are assigned specific roles (e.g. Module Coordinator, Lecturer, Marker, Moderator, Secretary). These roles determine what actions they can take within the module, such as:

• Setting up assessments
• Managing groups
• Entering or moderating marks
• Viewing student information and notes

Permissions at the module level apply only within that module. User can also be added directly a module group.

This Guide Covers

• Viewing module-level staff roles
• Adding module staff
  • Adding individual staff to modules
  • Importing staff via spreadsheet
  • Bulk adding a staff member to multiple modules
• Removing a module role
  • Individually removing staff module roles
  • Bulk removing a staff member from module roles

Viewing module level staff

To view staff assigned at the module level:

1. Log into MMS.
2. Select the module title from the Modules page, or enter the module code in the Search field.
3. Select the Staff tab.

A table will display all staff added at the module or group level. The table includes the following columns:

• Name: The name of the staff member. Select the link to view the User overview.
• Staff ID: The username of the staff member.
• Evaluate: Displays a checkbox if the user has a role that can be evaluated. When selected, questions about this user will appear in the end-of-term Module Evaluation Questionnaire (MEQ).
• Group: Shows the group name if the user has been added to a group. If they were added to the whole module, this will display Module.
• Type: Displays the group type if the user has been added to a group; otherwise shows N/A.
• Role: The name of the role the user has within the module.
• Student Visible: Indicates whether the user is visible to students on their dashboard. Staff such as Lecturers are usually visible, while administrators or external examiners are not. A tick icon in this column means the user is visible to students.
• Moodle Role: If the MMS role maps to a Moodle role, the corresponding Moodle role will be displayed here.
• Added: The date the user was added to the role.
• Added By: The name of the user who added the staff member. Select the link to view their User overview.

Adding Staff

Adding individual staff to a module or group

To view module level staff

1. Log into MMS.
2. Select the module title from the Modules page, or enter the module code into the Search field.
3. Select the Staff tab.
4. Under Add staff to module, enter the staff member’s username.
5. Select the user from the list that appears.
6. Choose a role from the Role drop-down list.
7. To add the user to the whole module, leave the Group setting as is. To add them to a specific group, select the group from the drop-down list.
8. Select Add to save.

The user will now appear in the staff table.

Importing Module staff via spreadsheet

Module staff can be added to a module by uploading a CSV file. To do this:

1. Prepare a CSV file with the following three columns:
   • Username – The username of the staff member.
   • Group name – The group name, if the user should be added to a group (case sensitive). Leave blank to add at module level.
   • Role name – The name of the role (case sensitive).

2. Log into MMS.
3. Select the module title from the Modules page, or enter the module code into the Search field.
4. Select the Staff tab.
5. Scroll to the Spreadsheet import of staff to module section.
6. Select Browse… and choose your file.
7. Select Upload Spreadsheet.
8. Review the proposed changes. Deselect the checkbox in the Action? column for any unwanted changes.
9. Select Update Roles to confirm.

Bulk adding a staff member to many modules

Any unit administrator can bulk add a staff member to multiple modules.

1. Log into MMS.
2. Ensure the correct school is selected from the drop-down list at the top of the Modules page.
3. Select View School.
4. In the People section, select Staff / Module Assignment.
5. In the View Options section, choose the role, semester, and academic year from the available drop-down lists.
6. Select Change View.
7. Use the Filter visible staff by name field to quickly locate the staff member.
8. Select the checkboxes corresponding to the required modules.
9. Select Assign Staff to complete the process.

Removing staff

Removing a user from a module role

To remove a user from a role on a module:To remove a user from a role within a module:

1. Log into MMS.
2. Select the module title from the Modules page, or enter the module code into the Search field.
3. Select the Staff tab.
4. Locate the user’s role record in the table.
5. Select the red Delete button.
6. Confirm by selecting OK in the dialog box.

The record will disappear from the table, and the change in permissions takes effect immediately. To remove a user completely from a module, delete all of their role records.

Bulk remove users from

ny unit administrator can bulk remove a staff member from multiple modules.

1. Log into MMS.
2. Ensure the correct school is selected from the drop-down list at the top of the Modules page.
3. Select View School.
4. In the People section, select Staff / Module Assignment.
5. In the View Options section, choose the role, semester, and academic year from the available drop-down lists.
6. Select Change View.
7. Use the Filter visible staff by name field to locate the staff member.
8. Deselect the checkboxes corresponding to the modules you want to remove them from.
9. Select Assign Staff to save the changes.